Mr. JEAN-FRANCOIS FOULIOT (Temis-couata): Mr. Speaker, the special committee appointed to inquire into the operation of the
Civil Service Committee Report
Civil Service Act begs to present the following as its third and final report.
Pursuant to order of reference dated February 22, your committee has held forty-eight sittings, has examined the three civil service commissioners, the secretary of the civil service commission, the chief, the acting chief and investigators Boutin and Jackson of the organization branch, and the chief examiner of the civil service commission; heard representations from Sir Francis Floud, K.C.B., K.C.M.G., United Kingdom high commissioner in Canada, the professional institute of the civil service, the civil service federation of Canada, the amalgamated civil servants of Canada, the dominion railway mail clerks federation, the amputations association of the great war and the Canadian Legion of the British Empire Service League. Briefs were received from army and navy veterans in Canada, officers, mates and petty officers of government ships, the Canadian postmasters' association, the customs and excise officers' association, and the New Brunswick, Nova Scotia and Prince Edward Island nautical association.
Your committee had charts prepared showing the organization of the staffs of the civil service commission and all departments of the government whose staff are under the civil service commission, hut was unable, in the time at its disposal, to make an extensive inquiry into the various departments.
Having carefully considered the evidence adduced, your committee recommends:
1. Your committee deems it expedient and in the interest of the public, the civil service and the civil service commission that a standing committee on civil service matters be appointed at the commencement of each session of parliament, and therefore recommends to parliament that standing order 63 be amended by adding after clause (k) of said order, the following clause (1): "on civil service matters to consist of fifteen members, nine of whom shall constitute a quorum."
2. The committee further recommends that no official or employee in the civil service shall make any direct or indirect recommendation or reference by letter or otherwise on behalf of any relative by blood or marriage, or take any part whether directly or indirectly in any competition, temporary or permanent assignment, promotion, classification or reclassification in which any such relative is an applicant.
3. Your committee recommends that it shall he the duty of the civil service commission to make their own rulings on the operation of the act and apply the same uniformly, provided, however, that any department affected by such ruling may join the civil service commission in any submission to the Department of Justice for an opinion.
4. Your committee reaffirms the eighteenth recommendation of the civil service committee of 1932, which is as follows:
"18. Your committee is of opinion that there is a great deal of overlapping in the performance of duties by the heads of different branches of the civil service commission, owing to matters receiving the attention of the secretary of the commission which are in no way related to secretarial duties."
"Your committee, therefore, recommends that the secretary of the civil service commission be
called upon to perform only those duties which are peculiarly those of a secretary and that the civil service commission consider ways and means of eliminating duplication of correspondence and departmental memoranda which now pass through the secretary to the commissioners."
And your committee recommends that all forms presently in use for such purposes shall be altered accordingly.
5. As the multiplicity of classifications and the discrepancy in salary ranges tend to create jealousy in the service and have resulted ir injustices and dissatisfaction, your committee suggests that the service should be divided intc five or six broad classes, with a maximum ol not more than nine grades in one class, anc such division to be set up as soon as possible.
6. From the evidence it appears there is at present a considerable discrepancy in salary ranges as between departments and as between the various branches of the same department and as between the Senate and House of Commons, which militates against efficiency and cooperation, your committee recommends that the organization branch be charged with special responsibility with regard to salary levels in order to simplify ranges and also to thoroughly investigate salaries paid in comparable classes within and without the service.
7. Your committee recommends that
(1) Annual surveys of departments, units or branches shall be made in rotation by the various investigators, whether requested by the department or not, and such reviews shall be made so as to remedy overlapping, overstaffing or understaffing and any unfair discrepancies which may exist.
(2) If there is to be specialization, it shall be within classes rather than by attempting to cover a whole department from top to bottom, as at present.
(3) Investigators shall mention in each report the time spent with each employee and the date and circumstances of the interviews.
(4) Investigators shall not sit on examining boards as members thereof.
8. In order to give the civil service commissioners a complete picture which will ensure fairness and department responsibility, and which will standardize the service and speed up the handling of cases, your committee recommends that the investigator's report and organization branch chief's comments be forwarded to department concerned and returned to the civil service commission with any comments such department wishes to make.
9. Your committee recommends that no married women shall be employed even temporarily under her maiden name and regulation No. 36 of the civil service commission shall be strictly applied.
10. Your committee recommends that subsection one of section 38 of the Civil Service Act be amended by adding at the end thereof the following proviso:
"Provided that,_ except on approval by the governor general in council, such authorization shall not extend to the employment of a person who is not a natural born or naturalized British subject and also has been a resident of Canada for at least five years."
11. Your committee recommends the commission may, at the request of the department con-